Email List Builder

Roster Email List Builder

Teacher Quick Reference Guide

What it does: Paste a class roster from the Faculty Portal, select the students you need, and instantly get a comma-separated email list or a Gmail draft with those addresses already in BCC.

Where to find it: https://portals.veracross.com/vcschools

How to use it

1	Copy your roster In the Faculty Portal, open the “Current Class Rosters (email)” button and copy one of your class rosters.

2	Paste and parse Go to the Email List Builder (button on Faculty Portal) and paste it into the “Paste roster here…” box, then click Parse Roster. A title row or header row is detected and skipped automatically - no need to clean up the text first.

3	Select your students Every student is checked by default. Uncheck anyone you want to leave out, or use Select All / Select None. Students with a missing or invalid email are flagged in red.

4	Choose your list Pick the list you need: All addresses (students + parents), Students only, or Parents only. Duplicate addresses are removed automatically.

5	Copy or open in Gmail Click Copy List to copy the comma-separated addresses to your clipboard, or click Open Gmail Draft (BCC) to launch a new Gmail draft with those addresses already filled into BCC. You can type a subject first in the field above the buttons.

Good to know

• You must be logged into Gmail in your browser for the “Open Gmail Draft” button to work.

• Nothing is uploaded or saved anywhere as the tool runs entirely in your browser, and the roster text disappears when you close the page.

• Works with rosters pasted as tabs or commas - no reformatting needed.

• Refreshing or leaving the page clears your roster. Re-paste if you need to start over.

Questions or something not working as expected? Contact the helpdesk@vcschools.org.Roster_Email_Tool_Job_Aid.pdf